FERPA student record exports

Purpose

Produce a complete, FERPA-aligned export of one student's record on request.

When to use it

Parent or eligible-student request under FERPA's right of inspection.
Records transfer to another school.
Internal review or audit.

What's included

The PDF includes, for the chosen student:

Identifying information.
All cases (status, dates, assigned facilitator).
All interventions tried.
All notes, except notes marked "internal only" by the author.
All teacher feedback.
Audit metadata: who exported, when, on whose request.

What's not included:

Notes from cases that involve other students and could disclose them.
Internal-only notes (clearly flagged at creation).

Steps

Students → search → open the student record.
Export → FERPA student record (PDF).
Confirm the requestor identity (logged with the export).
Click Generate. The PDF appears in your downloads.

The export is recorded in the audit log with action student.export.

[SCREENSHOT: student-ferpa-export-dialog] Students → student profile, Export record dialog open with the dossier scope options and generate button visible.

FAQ

Can a teacher export a record? No. Only admins and district admins, by FERPA scoping.

Is the export encrypted? Yes in transit. The PDF itself is not password-protected by default; if your district needs that, contact support.

How long are exports retained server-side? The audit record is retained; the generated PDF is not stored — re-run on request.