Student search

At a glance

Who uses it: Admins and facilitators looking up a specific student or filtering the directory.
When to use it: Daily — searching is the fastest way to land on a student record.
Permissions required: Same scope as student records — admins see school-wide; facilitators see their caseload.
Navigation path: Students list, or the global search bar in the header (press / to focus).

Two ways to search

Global search (header)

Searches across students, cases, and notes you have permission to see. Useful when you don't know whether the thing you're looking for is a student name, a case ID, or a phrase in a note.

Students list filters

Combine search with filters on the Students page:

Search box — name, preferred name, student ID, or alias.
Grade — single grade or band.
Classroom teacher.
Active cases — any / none / 1+ / 2+.
Needs attention — students flagged by attention rules.
Sort — by name, last activity, attention flags.

[SCREENSHOT: students-list-filters] Students list with the filter bar expanded, showing search by name plus Grade and Needs attention filters applied.

Tips & best practices

Search by preferred name first — that's what teachers see and remember.
Use the Needs attention filter weekly to triage your watch list.
Use Saved views on the students list for recurring searches ("My 5th-grade math students with 1+ case").

Common mistakes

Typing partial student IDs and assuming no match — search uses prefix matching; very short prefixes return many results.
Searching by legal name when the rest of the school uses a nickname — search both fields, but the preferred name is the day-to-day name.

FAQ

Why don't I see all students at my school? Facilitators see only students attached to their caseload. To see school-wide, you need the admin role.

Does search include closed cases? Yes — search spans every case you have permission to see, regardless of status.