---
title: FERPA student record exports
category: student-management
order: 1
lastUpdated: 2026-06-07
featureAvailability: GA
roles: [admin, district-admin]
navigationPath: Students → record → Export → FERPA student record
serverFunctions: [exportStudentRecord]
exportRoles: [admin, district-admin]
auditActions: [student.export]
auditRetention: 7 years
relatedArticles: [procurement/data-ownership-exports, procurement/ferpa-overview, security/ferpa-overview]
---

## Purpose

Produce a complete, FERPA-aligned export of one student's record on request.

## When to use it

- Parent or eligible-student request under FERPA's right of inspection.
- Records transfer to another school.
- Internal review or audit.

## What's included

The PDF includes, for the chosen student:

- Identifying information.
- All cases (status, dates, assigned facilitator).
- All interventions tried.
- All notes, except notes marked "internal only" by the author.
- All teacher feedback.
- Audit metadata: who exported, when, on whose request.

What's **not** included:

- Notes from cases that involve other students and could disclose them.
- Internal-only notes (clearly flagged at creation).

## Steps

1. **Students → search** → open the student record.
2. **Export → FERPA student record (PDF)**.
3. Confirm the requestor identity (logged with the export).
4. Click **Generate**. The PDF appears in your downloads.

The export is recorded in the audit log with action `student.export`.

[SCREENSHOT: student-ferpa-export-dialog]
_Students → student profile, Export record dialog open with the dossier scope options and generate button visible._

## FAQ

**Can a teacher export a record?**
No. Only admins and district admins, by FERPA scoping.

**Is the export encrypted?**
Yes in transit. The PDF itself is not password-protected by default; if your district needs that, contact support.

**How long are exports retained server-side?**
The audit *record* is retained; the generated PDF is not stored — re-run on request.

## Related

- [FERPA overview (legal)](/help/security/ferpa-overview)
- [Data ownership & exports](/help/procurement/data-ownership-exports)
- [Audit logging](/help/procurement/audit-logging)