Co-teachers

At a glance

• Who uses it: Admins setting up co-teaching arrangements; teachers requesting access to a co-taught student.
• When to use it: Whenever two or more teachers share instructional responsibility for the same student.
• Permissions required: Admins assign co-teachers; teachers see their assigned and co-taught students.
• Navigation path: Students → open a student → Teachers tab.

Purpose

A student has one classroom teacher for routing purposes (default recipient of teacher-facing notifications), and may have any number of co-teachers who get the same in-portal visibility. Co-teaching keeps every educator looped in without duplicating records.

Step-by-step

Add a co-teacher (admin)

1. Open the student. Go to the Teachers tab.
2. Click Add co-teacher.
3. Pick a teacher from the directory.
4. Save. The teacher immediately sees the student in their Teacher Portal.

[SCREENSHOT: student-coteachers-tab] Students → open student → Teachers tab with one classroom teacher and two co-teachers listed.

Remove a co-teacher

Open the row, click Remove. The teacher loses portal access to this student. Historical notes and feedback they authored remain.

Change the classroom teacher

Click the radio button next to a co-teacher to promote them to primary. The previous primary moves to co-teacher unless you remove them.

What co-teachers can do

• See the student in their Teacher Portal.
• Submit referrals on the student's behalf.
• Receive notifications for teacher-visible case notes.
• Provide teacher feedback on open cases.

What they cannot do:

• See other students who are not theirs.
• See internal facilitator notes.
• Modify the case beyond feedback and referral submission.

Tips & best practices

• Limit co-teachers to educators with current instructional responsibility — co-teaching is FERPA-relevant access.
• Use the Primary designation deliberately; it controls default notification routing for that student.

Common mistakes

• Adding every grade-level teacher as a co-teacher "just in case" — that's an over-grant of access.
• Forgetting to remove co-teachers at the end of the year — review at year-end as part of your roster reset.

Related articles

• Managing teachers
• Teacher Quick Start
• Student records

FAQ

How many co-teachers can a student have? There is no hard cap. Districts typically see 1–3 per student for co-taught classes.

Can a co-teacher become the primary if the primary leaves? Yes. An admin promotes them via the radio button on the Teachers tab.