Invitations

At a glance

• Who uses it: Admins onboarding new users.
• When to use it: Whenever a new teacher, facilitator, or admin needs an account.
• Permissions required: Administrator.
• Navigation path: Administration → Users → Invite user (staff) or Administration → Teachers → Add teacher.

Purpose

Invitations send a one-click setup link to a new user's email. The recipient sets a password (or signs in with SSO) and lands on the role-appropriate home screen.

What an invitation contains

• A welcome message branded for your org.
• A Set password button (link valid 7 days).
• A note that SSO is also available if your district has it.
• The role being granted ("You've been invited as a Facilitator at Lincoln High").

Invitation reuse and idempotency

If you invite the same email twice before the original is accepted, AmplifyED reuses the existing pending invitation rather than creating a duplicate. Resending shares the same setup link.

To prevent accidental spam, manual resends are rate-limited to once per 60 seconds per invitation.

Step-by-step

Invite a staff user

1. Administration → Users → Invite user.
2. Enter name, email, and role.
3. Optionally set role-specific defaults (e.g. facilitator caseload cap).
4. Send invite.

Invite a teacher

Use Administration → Teachers → Add teacher, or import many at once via CSV — see Managing teachers.

Resend an invitation

1. Open the user (or teacher) row.
2. Click Resend invite. Cooldown enforces one resend per minute.

[SCREENSHOT: admin-invitations-resend] Administration → Users with a pending row open and the Resend invite button visible alongside the cooldown indicator.

Revoke an invitation

If you invited the wrong email, open the row and click Revoke. The link stops working immediately.

Tips & best practices

• Invite a small test cohort first; verify the email arrives at your district before sending dozens.
• Pair invitation with SSO setup so the user signs in once with their district account rather than maintaining a second password.

Common mistakes

• Inviting using a personal email address — once a staff member leaves, the inbox is gone.
• Forgetting to revoke pending invites for staff who never started — open invites count against your seat plan in some flows.

Related articles

• Managing teachers
• Managing facilitators
• Your first login

FAQ

How long is the invitation link valid? 7 days. Past that, resend it.

Can users self-register? No. Account creation is invitation-only or via verified-domain SSO with JIT provisioning.