---
title: Invitations
category: administration
order: 9
lastUpdated: 2026-06-08
featureAvailability: GA
roles: [admin]
navigationPath: Administration → Users → Invite user  •  Administration → Teachers → Add teacher
relatedArticles: [administration/teachers, administration/facilitators, getting-started/first-login]
---

## At a glance

- **Who uses it:** Admins onboarding new users.
- **When to use it:** Whenever a new teacher, facilitator, or admin needs an account.
- **Permissions required:** Administrator.
- **Navigation path:** Administration → Users → Invite user (staff) or Administration → Teachers → Add teacher.

## Purpose

Invitations send a one-click setup link to a new user's email. The recipient sets a password (or signs in with SSO) and lands on the role-appropriate home screen.

## What an invitation contains

- A welcome message branded for your org.
- A **Set password** button (link valid 7 days).
- A note that SSO is also available if your district has it.
- The role being granted ("You've been invited as a Facilitator at Lincoln High").

## Invitation reuse and idempotency

If you invite the same email twice before the original is accepted, AmplifyED **reuses the existing pending invitation** rather than creating a duplicate. Resending shares the same setup link.

To prevent accidental spam, manual resends are rate-limited to **once per 60 seconds** per invitation.

## Step-by-step

### Invite a staff user

1. **Administration → Users → Invite user**.
2. Enter name, email, and role.
3. Optionally set role-specific defaults (e.g. facilitator caseload cap).
4. **Send invite**.

### Invite a teacher

Use **Administration → Teachers → Add teacher**, or import many at once via CSV — see [Managing teachers](/help/administration/teachers).

### Resend an invitation

1. Open the user (or teacher) row.
2. Click **Resend invite**. Cooldown enforces one resend per minute.

[SCREENSHOT: admin-invitations-resend]
_Administration → Users with a pending row open and the Resend invite button visible alongside the cooldown indicator._

### Revoke an invitation

If you invited the wrong email, open the row and click **Revoke**. The link stops working immediately.

## Tips & best practices

- Invite a small test cohort first; verify the email arrives at your district before sending dozens.
- Pair invitation with SSO setup so the user signs in once with their district account rather than maintaining a second password.

## Common mistakes

- Inviting using a personal email address — once a staff member leaves, the inbox is gone.
- Forgetting to revoke pending invites for staff who never started — open invites count against your seat plan in some flows.

## Related articles

- [Managing teachers](/help/administration/teachers)
- [Managing facilitators](/help/administration/facilitators)
- [Your first login](/help/getting-started/first-login)

## FAQ

**How long is the invitation link valid?**
7 days. Past that, resend it.

**Can users self-register?**
No. Account creation is invitation-only or via verified-domain SSO with JIT provisioning.