---
title: Data ownership & exports
category: procurement
order: 4
lastUpdated: 2026-06-08
featureAvailability: GA
roles: [admin, district-admin]
navigationPath: Students → (open a student) → Export record
relatedArticles: [student-management/ferpa-exports, procurement/data-retention-deletion, procurement/ferpa-overview]
---

## At a glance

- **Who uses it:** Districts answering parent inspection requests, exiting AmplifyED, or building their own data warehouse.
- **Purpose:** Establish that the school/district owns its data and document the export paths.

## Ownership

Schools and districts own all data they enter into AmplifyED, including student records, cases, notes, intake submissions, and audit logs. AmplifyED is the processor, not the owner. Our processing rights are limited to operating the service.

## What you can export

### Per-student FERPA dossier (one-click)

Generate a comprehensive student record export at any time:

- A consolidated PDF cover document with case timeline.
- CSVs for every note, case, status change, and intervention.
- All packaged as a single ZIP, FERPA-formatted with required headers.

How to run it: **Students → open a student → Export record**.

### Scheduled exports

Set up weekly or monthly CSV/PDF reports that are emailed automatically to designated recipients. Common targets: case-load summaries, intervention trends, attention rule activity.

How to configure: **Reports → Scheduled exports → New**.

### On-demand reports

Any report in the Reports section can be exported to CSV from its filter bar.

### Audit log export

Admins can export filtered audit-log entries to CSV — up to 10,000 rows per export.

### Bulk export at offboarding

When a district terminates the relationship, AmplifyED provides a full data export package within the grace period of the contract. The package includes every student, case, note, intake submission, and audit entry.

## Step-by-step: parent inspection request

1. Locate the student in **Students**.
2. Click **Export record**.
3. Open the resulting ZIP; review the PDF and CSVs.
4. Redact any third-party PII if your district's process requires it before sharing with the parent.

[SCREENSHOT: student-export-dossier-button]
_Students → open student profile with the Export record button highlighted in the header._

## Related articles

- [FERPA exports](/help/student-management/ferpa-exports)
- [Data retention & deletion](/help/procurement/data-retention-deletion)
- [FERPA overview](/help/procurement/ferpa-overview)

## FAQ

**Is there a charge for exports?**
No. Exports are an unlimited capability on every plan.

**Can we get exports in JSON?**
The dossier ZIP includes CSVs. JSON-shaped exports can be added for a specific integration during onboarding scoping.